Boston Women’s Holiday Market South End
ABOUT THIS OPPORTUNITY
When: Saturday, December 14 & Sunday, December 15
Where: AC Hotel by Marriott, 225 Albany St, Boston, MA
Set-up: Begins December 14 at 8:30 AM
Vending Hours: 11 AM - 4 PM each day
Take-Down: Sunday, December 15, 4 PM - 5:30 PM
We ask that you review all the information below before applying. Not every opportunity is the best fit for all vendors, so please be sure this event is right for you and your business before applying!
If you haven’t joined BWM as a vendor, we encourage you to do so here. This will ensure you’re one of the first to know when we release new opportunities.
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Application Due Date: August 25
Acceptance Notification: You will be notified if you have been accepted or added to our waitlist by August 31.
If your application is accepted: You will received registration information to secure your spot for each vending date.
If your application is waitlisted: You will be notified in the order in which your application was received if a spot becomes available.
How To Add Yourself To The Waitlist: If you have applied after the Application Due Date, you will automatically be added to our waitlist and we you reach out if a vendor spot becomes available due to cancellations.
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Jewelry vendors with price-points ranging from $1-$50
Bath and Body vendors with various price-points
Artwork vendors with price-points ranging from $1-$50
Ceramic vendors with price-points ranging from $1-$50
Home Goods vendors with price-points ranging from $1-$50
Clothing/vintage vendors with price-points ranging from $1-$100
Food/Dessert vendors with pre-packaged, giftable goods.
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Registration Fee for 2-days: $300 Non-member, $255 EmpowerHER Member
Vendors are required to vend both dates, December 14 & 15.
Table & Chair Rentals: Not available for this location; Vendors must provide their own.
Vending Space Size: 6' wide x 5' deep
L-shapes with 2x 6ft tables cannot be accommodated
Small L-shapes with a 4ft table & 6ft table can be accommodated
Small racks/shelves can be accommodated
Tents Permitted: No
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Unique Location Details to Consider:
The Market will be held inside the AC Hotel's main floor. Vendors will be set-up throughout the lobby and conference room area.
Long-Term Parking: Valet parking is available for $20 per day or there is ample paid public parking ~3 minutes away from hotel.
Pro-rated Hotel Rooms: AC Hotel is offering vendors discounted rooms for $139 per night if you'd like to stay the weekend! Link to reserve room will be provided at registration.
AV & Electricity: Limited electricity is available. Please bring your own extension cord for use.
WIFI: Yes, available
Bathrooms: Indoor in lobby of hotel
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Here are some Pros & Cons we’ve identified for you to consider if this opportunity is right for you!
PROS:
You will be able to pull into the loading dock area for easy load-in/load-out into the hotel.
You will be able to leave your goods at the Hotel overnight locked in a secure conference room!
Located in the heart of the South End next to Wholefoods, various restaurants and the SOWA district.
Food & drink available at the AC Hotel.
CONS:
Vendors will get a 6' x 5' vending space, which may be a bit cramped for some vendors during the holidays.
We don't have recent historical traffic data to share. We hosted our Holiday Market at this location in 2018 and 2019 and historically had great traffic! This is our first time back at this location since then, so traffic patterns can change!
You MUST vend both dates, no partial dates permitted.
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At BWM, we want to be open and honest about how we use your vendor fee. We always aim to put your fee to good use and ensure that our events are a success for your small business!
Here are some ways we plan to use your vendor fee for this event:
Paid and organic Online Marketing via Meta (Facebook & Instagram).
Paid and Organic marketing via event calendar listings.
Print Marketing and Promotional and Directional Signage
Labor costs for BWM Staff.
Space rental fees
Event Decor and supplies.
Investment in future BWM initiatives.
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Cancellation Policy
We understand life events occur and plans change! Please review our cancellation policy thoroughly before applying to ensure this is the right opportunity for you.
To cancel, you must notify BWM via e-mail at hello@Bostonwomensmarket.com by the following dates:
100% refund: If notified at least 12 days before the date of the event.
50% refund: If notified at least 11 days before the date of the event.
No refund: If notified 10 days or less before the date of the event.
Bad Weather Event Cancellation Policy:
New for 2024. If the Boston Women’s Market team cancels an event due to inclement weather (rain, storms, heatwave, snow storms, etc.) you will receive a refund of your registration fee minus 15%. Table & Chair rental fees will be refunded 100%.
Why are we now charging a 15% fee?
As you can imagine, a great deal of time, effort and money has already been spent well in advance of knowing we will need to cancel an event due to weather. Each time we have to cancel an event, BWM loses hundreds (sometimes thousands) of dollars that has already been spent on advertising and labor. Additionally, we have to re-do all our labor and marketing to re-advertise an event if it is moved to a new date. In order to help plug this large leak and keep us financially stable, we have decided to implement this new policy. This is not a decision that we have taken lightly. We personally know how important every dollar is to a small business. We hope you can understand why we have to implement this new policy.
This new Bad Weather policy will apply to:
Events that have been cancelled and no rescheduled date can be established
If an event has been rescheduled to a new date, and you cannot participate in the new date
Market Application
Not every opportunity is the best fit for all vendors, so please be sure to read ALL THE DETAILS about this opportunity before applying!
The Application deadline for this opportunity has passed. But you can still add yourself to our waitlist by filling out the application below! If a vending spot becomes available, we will reach out to you via email.